Fred’s Head from APH, a Blindness Blog

Fred’s Head, offered by the American Printing House for the Blind, contains tips, techniques, tutorials, in-depth articles, and resources for and by blind or visually impaired people. Our blog is named after the legendary Fred Gissoni, renowned for answering a seemingly infinite variety of questions on every aspect of blindness.

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Thursday, June 07, 2007

The "Save All" and "Close All" of MS-Word

Have you ever had several MS Word documents open at once and want to quickly save or close them all?

Maybe you're going to close the program and would like to avoid the continual pop up boxes, asking you to save each document. Maybe you're going to walk away from your computer for a few minutes and would like to quickly save everything "just in case." You know how those situations arise when you wish you would have saved everything before the machine "freaked out" or the power failed.

I'm sure that when you save your files, you use either Ctrl+S, the Save button or you go to the File menu, Save choice. Any of those options are great, but remember, you have to repeat the process for each document.

Feeling a bit frustrated? After all, you only wanted to walk away for a quick minute and it's going to take you five just to shuffle through all those open files to get them saved. Looking for a quicker option? Maybe one that allows you to save all the documents in one quick move, instead of file by file? Next time you're in a bind, give this a try.

Hold down the Shift key and go to the File menu.

Take a good look. See it? Listen to your screen reader, you should hear something different?

Where the Save choices used to be, there should now be Close All and Save All options. Choose Save All and Word will go through all open documents and save each one without closing the documents. (For new documents, it will bring up the Save As window to allow you to name your document, just like individual Save As commands would have done). Close All will close all open documents, prompting to save if necessary.

Now, if only we had something like this for around the house. You know, vacuum one room and poof, they're all vacuumed. Make one bed and poof, they're all made. You get the idea.

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