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Monday, June 09, 2008

Using Outlook Express with AOL, Hotmail and Yahoo!

There's always something changing in the world of computers. Recently, AOL, Hotmail and Yahoo! made changes that stopped programs like Outlook Express from directly accessing email through a POP account. I'm happy to report that there is a way to, once again, get your messages back into the more accessible Outlook Express. Just follow these steps:

Yahoo!

The first thing you have to do is get your Web based Yahoo! account into a POP account so that Outlook Express can understand it. The best program for that is probably YPOPS. It's easy to use and you will be able to access all of your email safely with it. Click this link to download YPOPS.

Once you have it downloaded and running, open Outlook Express. Go to Tools, Accounts, Add,Mail.

Type in the name you want to use and click Next. On the next screen, you'll want to enter your Yahoo! e-mail address and click Next again. Ensure that POP3 is selected under the section that says "My incoming server is a (blank) server" and enter "localhost" under the part that says "Incoming mail (POP3, IMAP or HTTP) server." Type in the same thing ("localhost") where it says "Outgoing mail (SMTP) server" and then click Next.

On the resulting screen, type in your Yahoo! mail username under the "Account name" section. If you're not sure what your username is, it's just the beginning part of your email address. Next, type in your Yahoo! mail password (whatever it may be). Click Next and then click Finish.

Now, highlight "localhost" in the Internet Accounts window and choose Properties. Then type "Yahoo! Mail" under Mail Account. That's it! Click OK and then click Close. Your Yahoo! email will then be brought in through Outlook Express and you can enjoy all the features. You can also go back to your YPOPS account and change some settings within that, such as your bulk mail folder, sent messages, deleted messages, etc. Just double click on the YPOPS icon and change whatever you want.

Hotmail

For your Hotmail account, you'll still need a POP program that OE can understand. For that, FreePOPs is recommended and you can download FreePOPs by clicking this link.

After you've downloaded and opened FreePOPs, open Outlook Express and go to Tools, Accounts, Add, Mail.

Type in the name you want to use and click Next. On the next screen, you'll want to enter your Hotmail email address and click Next again. Ensure that POP3 is selected under the section that says "My incoming server is a (blank) server" and enter in "localhost" under the part that says "Incoming mail (POP3, IMAP or HTTP) server." For the "Outgoing mail (SMTP) server" section, type in your ISP's mail server. (That's usually the same server you have used before with any non-Hotmail account). Click Next when you're done.

Enter your complete Hotmail email address under the "Account name" area and type in your Hotmail password. Click Next and then click Finish. Now, go back and highlight the new Hotmail account you created under the Internet Accounts list and choose Properties. Go to the Advanced tab and enter "2000" into the "Server Port Numbers/Incoming mail (POP3)" section. Click OK and Close. You can now start receiving your Hotmail email in Outlook Express and you can also go back to FreePOPs and change your settings to fit your preferences.

AOL

AOL allows any client that has IMAP support to send and receive email. Well, it just so happens that Outlook Express is one of those programs. So, open Outlook Express and go to Tools, Accounts, Add, Mail. Type in your name and click Next. Now, enter in your AOL email address and click Next. For the "My incoming mail server is" section, choose IMAP and under the "Incoming mail (POP3, IMAP) server" area, type "imap.aol.com" (without the quotes). Now, in the "Outgoing mail (SMTP) server" box, type "smtp.aol.com."

Under the "Account name" area, enter in your AOL screenname, which will be the beginning part of your email address. Then type in your AOL password and click Next and then Finish. Under the Internet Accounts window, highlight "imap.aol.com" and choose Properties. Go to the Advanced tab and enter "587" under "Server Port Numbers for Outgoing Mail (SMTP)." Now, go over to the IMAP tab and make sure the line that says "Store special folders on IMAP server" is unchecked. Click OK when you're done. Close that window and choose Yes for the next option. That will then start the download of the AOL folders list into Outlook Express. Click OK when that's done and you're all set!

Keep in mind that your AOL email will stay on the server, so you should visit your regular AOL account every once in awhile, just to keep it clean. Other than that, you can enjoy your AOL email while using Outlook Express.

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Posted by Michael McCarty at 10:36 AM

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